Administrative Assistant (Bilingual)
The Canadian Spondylitis Association (“CSA”) is looking for an energetic, flexible, and detail focused administrator to join our small team. Working closely with the Management team, the administrative assistant will support activities to achieve our strategic plan to support our community.
The CSA is the leading registered not-for-profit organization dedicated to supporting the needs of people living with or impacted by pondyloarthritis. Spondyloarthritis (“SpA”) describes a group of chronic inflammatory arthritis diseases with common features, including inflammation of the spine, eyes, skin and gastrointestinal tract. Often beginning in adolescence, spondyloarthritis can be difficult to diagnose and often goes untreated for several years as a result. Early diagnosis and treatment intervention are key to slowing disease progression reducing irreversible damage. It is often painful and debilitating. There is no cure.
Our role is to provide information, support and resources for people, their families and the healthcare professionals who treat them. We advocate on their behalf for better health services; and to support research into the condition. The CSA is a small team with an Executive Director and a Social
Media/Information Technology manager. The CSA has a Board of Directors comprised of 11 people who live with or are impacted by Spondyloarthritis. The Canadian Spondylitis Association plays an essential role in helping patients achieve their full health potential and live a better life.
POSITION INFORMATION:
- This is a nine month contract position for 1-day (8 hours) a week with the possibility of increased hours
- in the future.
- The first three months of your contract shall be a probationary period.
- Compensation is $20/hour.
- English / French bilingual required.
- Remote (home office) with access to computer, printer and internet.
- Weekly touchpoints with the Executive Director will be via phone, in person, and/or Zoom.
- Valid driver’s license in good standing and access to a vehicle is required (to be able to reach a post
- office and attend events).
- Preference will be given to applicants living in Simcoe County or the Greater Toronto Area.
- Candidates meeting these requirements will be screened and offered an interview.
ESSENTIAL DUTIES:
The Administrative Assistant performs a wide range of administrative functions supporting the Executive Director and the smooth functioning of the organization. The position plays a vital role in continuously
improving the administrative processes in place to support the work of the organization.
- Support both phone and on-line inquiries;
- Co-ordinate and manage support groups and volunteers;
- Independently compose and edit letters, reports, minutes and surveys; manage mailouts;
- Calendar management and co-ordination of virtual and in-person events including registration, promotion and on-site support;
- Maintains conference databases (e.g., speaker information, meeting requirements, session chairs,
- food & beverage, etc.);
- Prepares conference documentation (e.g., evaluations, presentations, signage, agendas, etc.)
- Ability to attend conferences as association exhibitor ;
- Assists the Executive Director with environmental scanning for relevant information impacting the organization;
- Works in a safe manner in accordance with the CSA’s health and safety policies and procedures an all relevant legislation;
- Other duties as assigned to meet the business needs of the organization.
SKILLS REQUIRED:
- Ability to work remotely and effectively in a team environment;
- Excellent time management skills;Demonstrated ability to solve problems and maintain confidentiality;
- Experience with social media and other web-based communication methods;
- Effective and respectful communication skills, verbal and written;
- Excellent proof-reading skills and attention to detail;
- Proficient (intermediate level) in working with MS Word, Excel, PowerPoint and Outlook.
Cover letter and resume can be submitted to: [email protected]
The Canadian Spondylitis Association is characterized by respect, choice and inclusion. We strive to foster an environment that reflects the diversity of the community we serve and welcome applications from all qualified
applicants. We thank all those who apply but only those selected for an interview will be contacted. If you require accommodation in the interview process, please communicate that if contacted.